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2014-2015 Financial Aid Satisfactory Academic Progress Policy

(Effective July 1, 2014)

Students must meet Financial Aid Satisfactory Academic Progress Policy requirements to be eligible for federal, state, institutional financial aid and most Veteran benefits. Aid can only be awarded for classes that are required for the student’s academic program.

Federal Financial Aid

There are two standards of Satisfactory Academic Progress Policy that are evaluated at the end of each quarter. 1. Pace of Progression (quantitative standard) is measured to ensure students complete their program within the 150 % maximum timeframe. 2. A 2.0 or better quarterly/cumulative Grade Point Average (qualitative standard) is required to remain in good standing for continued financial aid funding. Federal regulations require that your entire RTC record be reviewed for satisfactory academic progress, including quarters for which you did not receive financial aid. Students that do not meet Satisfactory Academic Progress will be placed on Financial Aid Warning or Suspension. Students will be notified in writing at the end of the quarter after grades have been posted.

Pace of Progression (quantitative standard)

Students must complete a minimum of 67% of the cumulative credits attempted and complete their degree within 150% of the program credit requirements. Attempted credits are reviewed at the financial aid census date (5th day of the term). Transfer credits are included in this percentage and maximum time frame.

The 150% maximum timeframe applies only to the student’s current program of study. If a student completes one program and moves to another program, their prior credits will count in the maximum timeframe of 150% if they apply to or are required for the new program of study. Students may complete two degrees or two certificates, in any combination, not to exceed four years as long as they meet all Satisfactory Academic Progress Policy requirements.

How is Pace of Progression measured?

Financial Aid will set quarterly enrollment at the end of the fifth day (census) of each quarter. This enrollment will be considered the attempted number of credits for the quarter. At the end of each quarter, the Financial Aid Office will check pace of progression toward degree completion. Cumulative completed credits will be divided by cumulative attempted credits to establish the percentage of completion. Students must complete at least 67% (2/3) of their cumulative attempted credits to remain in good standing with the standards set by the Satisfactory Academic Progress Policy.

Example 1: Student enrolled in 12 credits; completed 8 credits. 8 divided by 12 = 67% completion. Student is in good standing for the next quarter.

Example 2: Student enrolled in 12 credits; completed 5 credits. 5 divided by 12 = 42% completion. Student’s aid will be offered with a “warning” for the next quarter.

Example 3: Student enrolled in 12 credits; completed 0 credits. 0 divided by 12 = 0%. Student’s aid will be suspended for the next quarter.

Grades F,U,V,I,W,Y,N (audit) and R (repeat) count as attempted credits. They are not earned. Transfer credits count as both attempted and completed credits. A grade of “W” earned when a student remained in the class past the add/drop period (10 days) will count in the calculation of satisfactory progress. Students will not be paid to repeat any course in which they received a “W” or “V” grade.

For students enrolled in the Massage Therapy program, pace of progression is measured based on hours earned divided by hours possible. This will be tracked monthly and notifications will go out monthly. No out of class work will be counted in the monthly attendance.

Grade Point Average (qualitative standard)

Students must maintain a cumulative and quarterly GPA of 2.0 (“C” grade) or better to remain eligible for financial aid.

Repeated Coursework

A student may repeat a failed class as many times as it takes to pass as long as they meet the satisfactory progress requirements each term and don’t exceed 150% of the maximum time frame. * A failed course is one in which a grade of 0 .6 (“F”) or below is earned. A student may repeat a class once if they passed the class but, due to program requirements, need to raise their GPA. Repeated classes and previously withdrawn/ dropped/ vanished classes are included in all measurements.

Financial Aid Warning

Financial Aid Warning will be assigned when a student’s progression is less than 67% and/or his/her cumulative or quarterly GPA fall below 2.0 at the end of a quarter. Students on Financial Aid Warning are eligible to receive financial aid for the next quarter of attendance.

Financial Aid Suspension

Students whose aid has been suspended are not eligible for future financial aid (grants, work study or loans). Financial aid suspension will occur when:

  • A student on financial aid warning does not meet 67% pace of progression or does not achieve a quarterly and cumulative GPA of 2.0 in the consecutive quarter.
  • A student who has changed their program of study more than 2 times or has reached 150% of their program credit requirements.
Financial Aid Reinstatement

Students whose aid has been suspended may be considered for reinstatement after repaying or making satisfactory arrangements to repay any financial aid debt owed, and completing at their own expense, the number of credits required to raise their pace of progression to 67%. If it is mathematically impossible to meet progression requirements within the term, consideration for reinstatement of financial aid will be denied. If a student’s aid was suspended because of low GPA, they may be considered for reinstatement after achieving a cumulative and quarterly GPA of 2.0. Repayment, pace of progression and GPA requirements must be met to be considered for reinstatement.

Financial Aid Satisfactory Academic Progress Appeal

If extraordinary circumstances prevented a student from meeting the Satisfactory Academic Progress Policy requirements, s/he may submit an appeal requesting reinstatement of financial aid. The appeal must include a letter that explains what prevented the student from successfully completing the quarter and also include documentation of the problem/event that occurred. It must also indicate how they plan to bring their pace of progression back up to 67% and/or their cumulative GPA back up to 2.0. An educational plan for success may also be required if it is mathematically impossible for them to bring their pace of progression back up to 67% in one quarter. A review by the Financial Aid Director and academic counselor may be required to determine if the plan will be approved. Their decision is final. Students are limited to two Satisfactory Academic Progress Appeals.

Financial Aid Probation:

If the Financial Aid Director approves a student’s appeal, his/her financial aid will be reinstated in a probationary status. The Financial Aid Director may impose conditions as part of the approval. If the student does not meet the conditions of the approved appeal by the end of the agreed time frame, his/her financial aid will be suspended.

If a student previously officially or unofficially withdrew and owed a repayment, they may be reinstated for financial aid if they have repaid their debt and they meet all Satisfactory Academic Progress measurements. Upon returning, they will be placed on a warning status for their first quarter.


The Federal and State Satisfactory Academic Progress Policies are the same in the qualitative standard but differ in maximum timeframe and quantitative standard.

Maximum Timeframe

The state standard is 125% of the length of the program. RTC may use professional judgment to exclude remedial coursework for up to one year based on a student’s appeal.

Quantitative Standard

The state aid Satisfactory Academic Progress Policy requires that RTC evaluate the student’s credits each term and deny future disbursements when students did not successfully complete at least half of the minimum credits upon which the award was based.

Denied Status/Probation/Appeals

The state aid Satisfactory Academic Progress Policy considers students to be ineligible following a term they did not complete half of the credits for which they were awarded. The student will be placed on one quarter of warning if they complete greater than half but less than full credits for which they were awarded. Warning is limited to one quarter. In the following quarter, the student must complete all the credits they are registered for on the financial aid census date to maintain financial aid eligibility.

Students are limited to two quarters of warning per academic year. RTC may use professional judgment to reinstate eligibility for students with extenuating circumstances who have appealed.


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